Early Registration (before July 31, 2021):  $100.  

Regular registration (August 1-September 1, 2021): $125 

Day Trip Option:  $50. 

We will not accept regular registrations or day trip payments at the gate.  Day trippers have an extra month than campers to get their payment in as we do not to worry about available tent space.
These must paid online in advance of the event by October 1, 2021.

Early and Regular registration provides full access to the Gathering and overnight tent camping space.

The day trip option is for folks who are not camping with us or staying overnight.  This option is best for those folks who either live within reasonable driving distance from the campground, who plan to rent a cabin or yurt for themselves directly from the campground, those who plan to reserve RV space for themselves directly from the campground, or those who plan to stay at a nearby hotel.  This option is a flat fee that allows access to workshops and activities during the entire event, but does not include overnight camping with us at the campground.

Cancellations and refunds:  If you have previously registered or preregistered and realize later that you are unable to attend, please let us know as soon as possible so that your spot can be made available for someone else.  We will not issue refunds after September 1, 2021 (just over one month before the gathering). 

Waiting list:  Due to our change in venue this year, we have limited spaces available.  This especially applies to those wishing to camp with us at our main campsite.  Should we sell out, we will create a waiting list and inform the person next in line should there be cancellations or should additional spaces become available.

Upgrades: 

Meal Plans

Basic meals will be provided at the retreat.  You are responsible for bringing your own drinks and snacks.

Vendor / Organization Space: Free

We plan to have a vendor / organization tent available for vendors to sell goods and organizations to promote their groups, events, and projects.  For additional details, please visit the Arcadia Vendors and Networking page.

Other:

Special Needs:

If you have special needs, health or mobility issues, or a disability that prevents you from normal camping please let us know.  You may be able to rent a cabin, yurt or RV site from the campground, or seek accommodation in a nearby hotel.

Dietary Restrictions:

Please let us know if you have any specific dietary concerns if you purchase the meal plan.  This includes whether you are vegetarian, vegan, or have any food allergies or restrictions. We will do our best to accommodate you, but we need to know BEFORE the event so we can plan accordingly.

 

The least we need to know when you register:
  • Your name and basic contact information (phone, e-mail, etc.)
  • If you need a tent space or if you are sharing a tent with others.  We will be at a group campsite with a specific number of tent spaces.  We need to know whether we need to reserve additional groups sites.
  • We will send you a registration form to the e-mail used when when you register.  This will also include emergency contacts, allergies, diet restrictions (vegetarian, gluten-free, etc.)

Shortly after you register, we will send you a "Registration form" to the e-mail associated with your PayPal account.  It will include the above questions, as well as ask for emergency contacts, if you have dietary restrictions, and so on.  Please keep an eye out for this in your e-mail and complete and return it to us at your earliest convenience.

 

 

 

Regular Registration

$125

Includes access to the Gathering, basic meals during the retreat,parking for one vehicle, and one overnight camping space during the event.

Regular registration ended September 1, 2021.


Regular Registration
has ended.

Day Trip Option

Day trip registration ended October 1, 2021.

$50

Don't want camp? 

On a budget?  Live nearby?

Got your own accommodations (cabin, RV, hotel)?

This option allows you access to the entire Gathering, but no camping or overnight stay. Basic meals are still included in this option.

Regular Registration has ended.

Meals

Free with registration

Basic meals are included in your registration or Day trip costs.

Free

Vendor / Organization Space

Free with registration

For additional details see: Arcadia Vendors and Networking
Free
 
 
 
 

1. What kind of campsites are available and how many tents can I set up? We will have standard campsites within a state park.  Your registration cost includes space for one tent.

2.  If I don't like to tent camp, will there be other options? You are welcome to seek other accommodations directly from the park (cabins, yurts, etc.) or to seek other nearby accommodations (hotel, AirBNB, etc.) 

3. Do I have to camp if I attend?    You are not required to camp with us.  You are welcome to secure your own accommodations in the park or nearby.  We plan to offer a day trip option for folks who have opted for other nearby accommodations and for folks who live within easy driving distance of the campground.  We encourage you to camp with us to get the most out of the weekend.

4. Are there options for RV's and camper units?  These may be available in the park.  If you secure an RV site directly from the park, you are only obligated to pay "Day trip" registration with us.

5. Can I pay at the gate?  We will not be accepting at-the-gate registrations to this event.  We need to have an accurate count of guests, tents, and vehicles ahead of time to determine needed food, supplies, and other logistical concerns.

6. Are there bathrooms and showers with hot water?  Yes.  There are bath houses with toilets and showers in the park.  There is hot water.

7. Do I have to be a gay or bi to attend?  While our activities are aimed at Queer men, we welcome men of all orientations and masculine identified Transgender folks.  We welcome men of all orientations who believe they would gain from the weekend.

8. Do I have to be Pagan to attend?  No. We welcome all respectful seekers.  Our activities and workshops are geared toward Pagan and earth-centered religions, and we will be hosting a few Pagan rituals during the weekend.  If you are okay with this and if the topics of the weekend catch your interest, please do join us for the weekend.  Most of us don't bite!  We are hoping to offer a Paganism 101 workshop for Pagan newbies and for those who attend with their Pagan partners.

9.  I'm a woman and I really resonate with the theme and topic of your retreat.  Can I attend?  We will not turn anyone away who feels they would gain from the weekend.  That said, the focus of our weekend is brotherhood and our workshops and activities will be largely focused on gay and bi men.

10.  Are vegetarian meals an option?  Yes.  One of the retreat planners is vegetarian so this is always a consideration.  We expect to offer meal plans consisting of breakfast and dinner, with lunches on your own.  For those meals we offer there will be vegetarian options.  If you are vegan, have food allergies, or other diet restrictions, please let us know before the retreat and we will try to accommodate you.   

11. In your side menu, you have "Arcadia" in front of each menu item.  Wouldn't it be easier and more readable to leave the "Arcadia" part out?  Thanks for noticing.  Our website front end only allows unique names for menu items, and doesn't allow duplication of menu item names on different menus.  This has something to do with database integrity. Because our website hosts more than one event with similar menus, including the name of the gathering before each menu item seemed the best way to go.

Keynote Presenter

To be announced.

Workshop Presenters and Panelists

To be announced.

Ritual Leaders

To be announced.

Everyone: A camp chair, clothing appropriate for the weather and shoes appropriate for hiking, sunscreen, insect repellent, a flashlight, water bottle or drinks, plates, cups, and eating utensils. 

Campers: A tent, sleeping bag / bedding, personal hygiene products, towel, washcloth, shampoo, soap or body wash, changes of clothes, etc.  Drinks and snacks.

Tent decorations: You might consider decorating your tent space. This can include banners, flags, solar lights, or other items of personal interest or that relate to groups / communities that you belong to.

Optional: Glow sticks, extra snacks, car chargers and backup battery packs for your phones and electronic devices, notebook and pen to take notes, and a drum or other percussion instrument for the drum circle.

Items for the Community Altar:  Items of personal significance to go on the community altar. 

Other:  Ritual garb, if you like.  Consider a costume / mask to wear to the Samhain Party.  Think nature deities and nature spirits - Faeries, Nymphs, Satyrs, Green Man, and so on.  Brink a pumpkin and carving utensils to make jack-o-lanterns for the Samhain party.

Covid Protection: Bring a face mask to protect yourselves and others during workshops, rituals, and other activities where we will be near others.  We will practice social distancing during activities.  Some hand sanitizer will be provided, but we suggest bringing a personal bottle for yourself.

Wish List: If anyone has an extra canopy tent, please bring this.  I have one 10 x 10 canopy, but we may need more if it should rain.  Thanks.

Would you like to present a workshop, activity, ritual at the gathering?  This email address is being protected from spambots. You need JavaScript enabled to view it. (Be sure to put "Arcadia Workshop Proposal" in the subject line.) Leading a workshop or serving on a panel counts toward your required work shifts for the gathering.

This year's theme is: "Connecting and Reconnecting." 

As this year's retreat is a focused weekend retreat, we have limited time slots to add additional workshops and activities to the schedule.  However, we will consider the possibility if you have a workshop or activity that fits well with our theme.

Workshops and activities should relate to the themes of making connections in the real world and online; connecting with one's "tribe"; and connecting with deities, spirits, and ancestors.  We will also accept workshops and activities of general interest to Pagan and Hellenist men-who-love-men.

Most workshops and activities should run approximately 50 minutes, though we may make exceptions for longer workshops. If you would like to lead a ritual, please include an estimated running time and if you need to hold this at a specific time (such as dusk, noon, etc.). 

This email address is being protected from spambots. You need JavaScript enabled to view it. a description of your workshop, estimated running time, and your qualifications to run the workshop.

To be considered, you must be registered to attend the retreat.  We reserve the option to edit workshop descriptions for grammar, punctuation, clarity, or space.

The earlier you get in your workshop proposal, the more likely it will included at the Gathering.  We will decide on initial workshops and activities after the July 31, 2020 early registration deadline.  Workshop proposals that come in after this will be on a first-come-first-served basis until our workshop slots are filled for the Gathering.

 


 

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