Your registration includes space for one 6-person or smaller tent for the entirety of the gathering and breakfast and dinner during the gathering. It also includes a Bear Creek Lake Park parking pass for one vehicle for the days of the gathering. The registration is a flat fee for the entire gathering. We will not make adjustments for late arrivals or early departures. The preregistration deadline is: June 1, 2019.
Early preregistration: $75. Preregistration deadline is June 1, 2019.
Regular registration: $100. Regular registration deadline is August 15, 2019.
Late registrations: We will accept late registrations (after August 15, 2019) on a case-by-case basis. We will not accept at-the-gate registrations.
Cancellations and refunds: If you have previously registered or preregistered and realize later that you are unable to attend, please let us know as soon as possible. We will not issue refunds up after the Regular registration deadline (August 15).
Large Tents / Additional tents
Because there is limited space at the group campsite and because all tents are expected to fit on the supplied tent pads, we will likely need to make additional arrangements for folks with large family size tents or additional tents. If you have a large, family size tent, or if you plan to have additional tents, we may need to put you at an overflow campsite. The cost will be $15 per extra tent per night, and also for family size tents that hold more than 6 people. $15 is the approximate per night cost of half a regular campsite that allows a total of two tents. Since this is a three-night gathering, that adds up to $45. The $45 extra for family size tents will be waived if the tent is filled to at least half capacity (i.e. 3 people staying in a 6 person tent; 4 people in an 8 person tent; 6 people in a 12 person tent; etc.).
Depending on the number of attendees this year and how much interest there is among folks to lodge indoors (rather than camp in a tent), we might decide to reserve the bunkhouse next to the group campsite (if it is available). This could be anywhere from $20 (if we get all 14 people) to $40 per person (if we get the minimum 7 people) depending on how many people actually bunk. The bunkhouse has room for 14 people and we would need a minimum of 7 people to make it worth our while to reserve.
In order to reserve the bunk house as early as possible, we will need a commitment from at least 7 already preregistered people by our early registration deadline (June 1, 2019). Should we meet this minimum, we will determine cost per person and arrange a method of payment. Since these funds will go directly toward the bunkhouse reservation, they will not be available for refund after the bunkhouse has been reserved from the park.
The least we need to know when you register:
- Your name and basic contact information (phone, e-mail, etc.)
- How many tents you will be bringing; how big; and who will be sharing the tent(s) with you
- How many vehicles you will be bringing (or whether you will be riding with others)
- We will send you a registration form to the e-mail used when when you register. This will also include emergency contacts, allergies, diet restrictions (vegetarian, gluten-free, etc.)
Shortly after you register, we will send you a "Registration form" to the e-mail associated with your PayPal account. It will include the above questions, as well as ask for emergency contacts, if you have dietary restrictions, and so on. Please keep an eye out for this in your e-mail and complete and return it to us at your earliest convenience.
Registration buttons are now active!!!
Rates will go up after June 1, 2019.
Extra Tent / Large Tent (optional)
This is only if you need space for
Bunkhouse Space (optional)
Cost will range from $20-40 per bed
Put "Arcadia Bunkhouse" in