Parking

A total of eight cars and up to ten tents are allowed at the group campsite.  We may gain additional parking spaces if we also rent the bunk house or reserve overflow camp sites beyond the group site.  Campers with handicap decals will receive priority parking at the campsites, and everyone else will be on a first-come-first-parked basis.  There is overflow parking at the main park office.

Bear Creek Lake State Park does require a $4 per day parking pass per day for each vehicle.  We are including this in your registration cost.  You will need to display this on your rear view mirror to avoid being ticketed.

Cell phone and computer policy

Consider unplugging for the weekend! Connect with nature, spirituality, and other people at the gathering!  Focus on the here and now!  Take a break from your regular contacts and obligations!  Frequent texting and phone calls can distract from the atmosphere of the gathering!

If you absolutely must stay connected, please keep your devices on silent or vibrate and take or make any calls or texts you need to away from the main campsites, workshops, rituals, and other group activities.

There will be one designated staff cell phone that will remain on (but silent) throughout the day so incoming guests can call to locate us. The staff cell phone will also be on in case of emergency.

WiFi is supposedly available in the park, but we do not know how reliable it is.

We may or may not have electricity.  The group campsite does not have electrical hookups, but the bunk house and some campsites do.  There may also be the option to charge your devices at the Park Office.  To be on the safe side, we recommend bringing car chargers, and solar chargers or battery packs if you have them.

Photography

Photography will be allowed during the event and a staff photographer may be taking pictures for promoting future events. If you wish to take photos, please ensure that those persons in the photos do not mind being photographed. As with the cell phone and computer policy, please keep photography during the gathering as unobtrusive as possible.

Weapons / Bladed Ritual Tools

Bladed ritual tools, swords, daggers, athames, pocket knives, etc will be allowed. However, if they become an issue, we may ask you to put them away.  These items should not be concealed.  Please keep in mind that we are in a public park and that such items could raise the concerns of mundane guests in the park.  While we would like to discourage firearms, if you feel you need to have a gun for protection or defense, we ask that you keep it in your car or tent.

Alcohol

You may bring or partake of alcohol so long as you are over the age of 21, and so long as you do not get out of hand. Individuals who become a problem will be asked to leave the gathering and will not be issued a refund.  Virginia State Law and campground policies designate that alcohol may only be used in private areas (inside a cabin or camping-unit).  If you wish to partake of alcohol outside, such as around the campfire, please put it in another container to make it less obvious.

Nudity / Ritual Garb

As the retreat will take place at a public park, nudity is not allowed in public.  What you wear or don't wear inside your own tent is your own concern. 

You may bring and wear your ritual garb at your own discretion. As already mentioned, this is a public park and we don't want to spook the mundanes (too much).

Stolen / Lost Items

We are not responsible for lost or stolen items.  We recommend that you keep any valuables, wallets, cash, etc. on your person or locked out of sight in your vehicle.

Minors

This event is open to men over the age of 18. No one under the age of 18 will be permitted.

Work Shifts

All attendees are required to sign-up for one or more work shifts / tasks throughout the weekend. Primary work shifts may involve helping to cook, cleaning up, getting firewood, tending the fire, announcing workshops.  Leading a workshop or serving on a panel discussion counts as one work shift.  We will have a work shift sign up sheet when you check-in to the gathering.  If you wish to lead a workshop or serve on a panel, this should be arranged before the gathering.  For more information, see the "Workshop Descriptions" and "Workshop Proposals" items in the "Arcadia Gathering Menu" to the right of this page.

Quiet Hours

Park quiet hours are from 10pm to 6am.  There should be no excessive noise after 10pm.  Drum circles and other loud activities that could disturb other campers in the park should stop by 10pm.

Park Rules and Laws

Park rules and state laws supersede any policies we have for the gathering.